IRWA Onboarding Guide

Welcome to our alliance, and congratulations for passing through the application stage! This article serves as an orientation on your next steps, as well as some important things to take note as a member wiki.

Alliance Roles

Alliance Coordinators

Alliance coordinators are top level individuals who help manage and oversee the wiki. Management is done through them, you can think of them like alliance staff who run the show!

We currently have six coordinators:

  • Buildaroo (Affiliated with Fischipedia)
  • enews (Affiliated with Dovedale Railway Wiki & Hybrid Cafe Wiki)
  • IPutMyPCInTheFridge
  • Mooncloud (Alliance Overseer)
  • PixDeVl (Affiliated with Miraheze/WikiTide Foundation)
  • Skye (Affiliated with Fischipedia & Miraheze/WikiTide Foundation)

Member Wiki Representatives

One staff member, usually an administrator or bureaucrat, must be appointed to be a member wiki representative.

A member wiki representative represents each wiki during discussion, and is responsible for relaying each team's thoughts and stance in discussions and application threads. More information about their role in applications can be found below.

A user cannot simultaneously hold more than one member wiki representative role, but can be listed as staff of two wikis.

Joining Wiki Procedures

You are required to complete a few forms and send us a few details upon being accepted into the alliance.

Joining procedures

Shared Template

One of the key features of our alliance is our shared template that automatically updates across all our member wikis. This automation is conducted through GitHub actions and will upload all new icons and update the wiki text according to the template.wikitext file in the repository.

Shared template example

Please start the procedure to add your wiki to the template by completing this form. You are also welcome to open a pull request by yourself if you are familiar with our repository environment.

Once you have been notified, please grant our special bot (User:IRWABot) the bot group on your wiki so it can mark edits as bot edits when updating the template. This may take a while to show as our maintainer may need to sign in first.

At the moment, it is suggested to not protect the template page, unless you make the bot an administrator, which for security reasons, we do not suggest.

Make sure you follow all the instructions and style your template nicely once it is added! We have no restrictions on styling, so be free in what you do! Please note you should not omit any wikis being featured on the template.

Add your wiki to the template

IRWA Website

The IRWA maintains a website, which you can find at indierobloxwikis.org. Our website is important for letting people know who we are and what we do.

Importantly for new members, each member is listed on our members page. You will need to complete a form to add your wiki to the website, similar to our template. Click here to access the form. You are also welcome to open a pull request by yourself if you are familiar with our repository environment.

We may ask follow up questions, so do check your email periodically so we can get your wiki listing onto the site ASAP!

Please prepare the following items to fill up the form:

  • Your wiki logo, in 400px x 400px format. If your wiki has multiple versions of a logo, choose one that looks best as a square.
  • A short description of your wiki. Examples can be found here. Keep it short and succinct.
  • A few links that are related to your wiki, like your donations page (self-hosted sites only), your Discord or your social media sites.
  • A list of your staff team (from 18 April 2026)
Add your wiki to the website

Discord Server

Each wiki has its own role in the IRWA server, and is listed in the roles directory, as well as the #wiki-listings channel.

Please inform one of the alliance coordinators of your preferred role colour in HEX code format. Ensure it is not used by any other wiki, or similar to other roles in the server. Do also confirm who are the members of staff and representative of the wiki, so we can give out roles accordingly.

Once all the roles are distributed, you can go ahead and post your listing in the #wiki-listings channel with all your relevant links and information! Please follow the format used, this can be found in the pinned message in the channel.

Lastly, we highly encourage you to announce to your own community, and if you want to, invite them here to say hello! More people can help to grow and solidify our alliance position on the big world wide web!

Applications

Applications are how new wikis join. During the application process, all wikis are opened up to critique and scrutiny by our coordinators and wiki representatives. The intention of this scrutiny is not to attack or insult any project, but to help highlight potential improvements to the project and to assist your project in meeting the standards of the alliance. Projects in our alliance are expected to be of a certain standard of quality. These requirements can be found on our Joining page, and include clauses like accessibility and security.

Since wikis that are part of the project are featured in various places that make them more visible, it is important that the wikis it features are of decent quality, and are regularly and appropriately moderated for safety.

Process Overview

After an application is submitted, our process for evaluation is as follows:

  1. One of our Alliance coordinators will do a thorough check of your wiki according to the criteria for joining listed on our website and will point out any potential issues or sections that need work. Questions may also be asked to get a better understanding of your project. We don't have any hidden criteria or private requirements.
  2. After all issues have been addressed and the coordinator feels the wiki is ready, all IRWA Coordinators and Member Wiki Representatives will be notified to give their opinion on your wiki joining the alliance.
  3. After a period of opinion gathering, once sufficient consensus has been reached a final decision will be made regarding your wiki joining the alliance.

Applications usually take two weeks to review, but this can be longer or shorter depending on our coordinator and representatives availability.

Before Applying

A majority consensus between wiki staff is required when requesting to join IRWA. How that consensus is achieved — whether voted on privately by staff or by doing a community poll — is up to the wiki's discretion, but we will not accept applications that are backed by only a small minority of staff member(s).

Consensus

An application is decided based on a majority consensus. Once a wiki is open to opinions, Alliance Coordinators and Member Wiki Representatives should give their opinions in the appropriate format.

Examples of opine messages

Examples of opine messages

Your message should:

  • Express your support, opposition or neutrality in the matter, using the appropriate emojis
  • Have a brief description of why you think so
  • Optionally, issues you would like to highlight that are related to your decision

Only coordinators and Member Wiki Representatives are eligible to provide their opinions. Please note that if you are not able to opine and you are not directly related to an application, you should not be talking there unless you have a strong, on-topic reason. An application's thread shall be focused on discussing the applying wiki, so do allow the applicants to speak for themselves.

Your consensus messages should not be considered individual votes as we are not voting. The final decision is made by coordinators based on the information provided, which includes the opines.

After a period of several days, when the managing coordinator of the application is satisfied with the amount of responses, or deems that there are enough opines to make a decision, an application will be closed, and a decision will be made and announced soon after. IRWA reserves the right to reject any application on any basis; your ability to apply is a privilege not a right.

Application Template

When submitting an application, please copy and fill out the following template. Please provide some form of proof that your wiki staff and/or community has reached a majority consensus in favor of joining IRWA, and for the selection of your wiki representative.

Wiki Name:
Wiki Link:
Wiki Discord (if applicable):
Wiki Representative:
Wiki staff in the server:

Has the wiki's staff or community reached a majority consensus in favor of joining IRWA?
Has the wiki performed a self-check and believe that they meet the requirements for IRWA?
Has there been or is there currently any AI-generated content in the wiki? If so, provide details:
Has either the wiki or the game it's based on been involved in any form of controversy? If so, provide details:

Thank you for going through this onboarding guide! If you have any feedback or questions, feel free to ask enews (@enews) or any of the coordinators!